About This Role:

The Project Specialist supports execution of clinical studies by coordinating study activities, maintaining documentation, and ensuring timelines, deliverables, and client expectations are met. This role works closely with Study/Project and Program Managers to ensure logistical clarity, timely deliverables, and effective communication across internal teams and external partners, and is ideal for someone who is detail-oriented, comfortable working in regulated environments, and energized by supporting multiple projects simultaneously.

What You’ll Do:

• Track project and program performance against plans, including scope, timelines, and budgets.
• Track project timelines, milestones, action items, and deliverables
• Support development of communication and reporting deliverables.
• Maintain and coordinate study documents and trial files
• Liaise with vendors and partners to ensure timely and accurate delivery of contracted services.
• Maintain detailed project plans, resources, schedules, and budgets.
• Monitor risks, dependencies, and changes, escalating issues as needed
• Coordinate internal teams and client stakeholders to ensure alignment and follow-through
• Organize status update communications for client teams.
• Coordinate logistics such as meetings, workshops, and group sessions under the direction of leadership.
• Contribute to lessons learned activities at project or program closure.
• Participate in client meetings and internal project reviews

Qualifications

Required:

• 3+ years of experience supporting a Clinical Research Organization
• Bachelor’s degree in business, life sciences, engineering, or a related field (or equivalent combination of education, training, and experience).
• 1–3 years of project coordination, consulting, a regulated industry, or relevant work experience.
• Strong project management skills and understanding of related processes.
• Excellent written and oral communication skills.
• Strong interpersonal skills and attention to detail.
• Ability to multi-task and work under timelines.
• High attention to detail and comfort working with structured documentation
• Client-service mindset with professional, proactive approach
• Comfortable working in cross-functional teams.
• Occasional travel may be required
• Hybrid work environment out of Providence, RI

Preferred:

• Experience in MedTech or regulated product development environments.
• Good knowledge of medical device development strategy standards.
• Exposure to client-facing project coordination.
• Working knowledge of timeline (i.e. Gantt) management tools such as SmartSheet, Microsoft Project, etc.