About This Role:

The Project Specialist supports cross-functional engagements by coordinating project activities, maintaining documentation, and ensuring timelines, deliverables, and client expectations are met. This role works closely with Project and Program Managers to ensure logistical clarity, timely deliverables, and effective communication across internal teams and external partners, and is ideal for someone who is detail-oriented, comfortable working in regulated environments, and energized by supporting multiple projects simultaneously.

What You’ll Do:

• Track project and program performance against plans, including scope, timelines, and budgets.
• Track project timelines, milestones, action items, and deliverables
• Support development of communication and reporting deliverables.
• Liaise with vendors and partners to ensure timely and accurate delivery of contracted services.
• Maintain detailed project plans, resources, schedules, and budgets.
• Monitor risks, dependencies, and changes, escalating issues as needed
• Coordinate internal teams and client stakeholders to ensure alignment and follow-through
• Organize status update communications for client teams.
• Coordinate logistics such as meetings, workshops, and group sessions under the direction of leadership.
• Contribute to lessons learned activities at project or program closure.
• Participate in client meetings and internal project reviews

Qualifications

Required:

• Bachelor’s degree in business, life sciences, engineering, or a related field (or equivalent combination of education, training, and experience).
• 1–3 years of project coordination, consulting, a regulated industry, or relevant work experience.
• Strong project management skills and understanding of related processes.
• Excellent written and oral communication skills.
• Strong interpersonal skills and attention to detail.
• Ability to multi-task and work under timelines.
• High attention to detail and comfort working with structured documentation
• Client-service mindset with professional, proactive approach
• Comfortable working in cross-functional teams.
• Occasional travel may be required
• Hybrid work environment out of Providence, RI

Preferred:

• Experience in MedTech or regulated product development environments.
• Good knowledge of medical device development strategy standards.
• Exposure to client-facing project coordination.
• Working knowledge of timeline (i.e. Gantt) management tools such as SmartSheet, Microsoft Project, etc.

Location: This role is Hybrid (3 days a week) in Providence, RI