About Patriot Growth Insurance Services: Founded in 2019, Patriot Growth Insurance Services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property & casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations in over 45 states, Patriot’s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth.

Position Overview: The Executive Assistant serves as the first point of contact for visitors and clients, while also providing administrative support to executives and managers. This role involves managing office communications, scheduling appointments, coordinating meetings, and handling various administrative tasks to facilitate efficient workflow.

Work Arrangement: This is a full-time position reporting to our office located in Cheshire, CT.

Professional Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming calls, emails, and correspondence, redirecting them as necessary.
• Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
• Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office.
• Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
• Prepare and edit correspondence, reports, and presentations as required.
• Manage office and kitchen supplies and equipment, ensuring availability and functionality.
• Schedule and coordinate meetings, appointments, and conferences.
• Prepare meeting agendas, materials, and follow-up documentation as needed.
• Prepare binders, proposal booklets and tabs for account analysts and managers.
• Arrange for catering and logistics for meetings and events.
• Maintain and update contact lists, databases, and filing systems.
• Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards
• Manage confidential information with discretion and integrity.
• Collaborate with other administrative staff to ensure seamless office operations.
• Assist with special projects and initiatives as assigned.

Qualifications & Requirements

• Bachelor's degree in business administration or related field. (Preferred)
• Experience in a corporate or executive environment. (Preferred)
• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.

Why us: Patriot offers the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, with a focus on enhanced career opportunities and professional growth.

In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members, and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. Our benefits include:

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs
• Company-paid Short-Term Disability, Long-Term Disability, and Group Term Life
• Company-paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401(k) with employer match

Patriot Growth Insurance Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Hiring decisions are based solely on qualifications, merit, and business needs at the time. For more information, please review our EEO and DE&I Policy at www.patriotgis.com.