We are seeking a full-time, hybrid Executive Assistant that will be located in our Tampa office. This position is responsible for providing direct administrative support to the Chief Networks & Operations Officer (CNOO) and to other members of Paradigm SN&O leadership team.

RESPONSIBILITIES:

• Provide administrative support to the CNOO and to other members of Paradigm SN&O Management in the accomplishment of their daily tasks and monthly priorities.
• Coordinate logistics for on-site Tampa office meetings, including travel arrangements as required by CNOO and SN&O leadership team members.
• Facilitate the coordination of Board meeting materials and other multi-departmental needs.
• Coordinate travel arrangements, meeting registrations and speaking engagements for the CNOO and other executives as directed.
• Coordinate calendar and meeting preparations for SN&O Management Team meetings both in-house and off-site. Provide administrative assistance for off-site meetings as needed.
• Plan meetings for Quarterly Assembly and All Staff meetings; coordinate presentation needs with IT for room set up; coordinate and provide instructions for Zoom type meetings for the Assembly meetings.
• Coordinate and manage departmental data and statistics, prepare and distribute reports, including identification of long-range trends and issues regarding Operations performance.
• Coordinate and manage generating reports, charts, graphs, and trends from data analyses.
• Assist Products and Account Management to provide information to Clients as requested.
• Assist and coordinate Monthly Department Updates and Ops Business Reviews.
• Serve as Project Administrator for existing or new projects as requested. This would include detailed work planning, administration, and organization in the development of new product/process to support SN&O growth.

QUALIFICATIONS:

• Education: Bachelor’s degree from an accredited educational institution.
• Experience: Ten years of experience in an administrative support role, preferably in an Operations environment. Five years related experience in insurance or a health care environment preferred
• Ability to maintain a high level of confidentiality.
• Excellent organizational skills and attention to detail.
• Excellent time management.
• Self-motivated and able to work with little supervision.
• Ability to establish interpersonal relationships in a hybrid/virtual work environment.
• Ability to collaborate and work as a member of a team.
• Excellent problem-solving ability.
• Clear, concise and professional verbal and written communication.
• The ability to operate a personal computer for extended periods.
• The ability to gather, synthesize and communicate information (verbally and in writing).
• Strong working knowledge of the workers compensation or healthcare industry preferred.
• Able to maintain a dependable and flexible work schedule.
• Ability to work independently and manage/prioritize multiple projects.
• Strong team orientation and the ability to work with a variety of work styles.
• Proven ability to develop and foster relationships within organizations.
• Analytic and Technical Capabilities: a high-level of proficiency in Microsoft suite of programs (Word, Excel, PowerPoint, and Visio).
• Willingness to do whatever is needed to support the Business Unit.