Office Manager
NinjaOne
Operations
Sydney, NSW, Australia
Posted on May 6, 2026
Description
About the Role
As the NinjaOne Office Manager, you are an outgoing, self-motivated individual who enjoys making a positive impression on all the people you interact with and experienced at building relationships with, colleagues, customers, and vendors alike. You will be a key point of contact for all office related items as well as working with the Australia leadership and HR manager closely for in office events and vendor communications.
As the Office Manager you will be in the front line of the office and employee experience. You enjoy planning events to celebrate milestones, holidays, and all things NinjaOne. You take pride in ensuring the environment throughout the office is one where you and your coworkers enjoy coming to and where all feel cared for.
Location and Schedule – Part time, 3 days in the Sydney office on Monday, Wednesday, and Friday, 22.5 hours per week from 8:30 am – 5:00 pm (including 1 hour lunch break) with ability to cover company office events.
What You’ll be Doing
- Serve as the go-to person for all office operations; overseeing facilities, maintenance, repairs, and day-to-day needs to keep the workplace running smoothly.
- Track, order, and replenish office supplies, snacks, and beverages regularly, ensuring the team always has what they need.
- Own the new starter onboarding experience, coordinating logistics and ensuring every new employee has a welcoming and well-organised first day.
- Plan and coordinate office events including catered lunches, team celebrations, quarterly engagement activities, and off-site conferences.
- Manage correspondence, deliveries, travel arrangements, meeting scheduling, and logistics support for visitors and the wider team.
- Handle the financial administration of office operations; processing expense reports, invoices, purchasing, and inventory management to ensure accuracy and timely payments.
- Build and maintain relationships with external vendors across cleaning, catering, security, and building services, holding them to a consistently high standard.
- Partner with HR and leadership to keep office policies up to date, coordinate safety and First Aid training, and contribute to a positive and well-functioning workplace.
About You
- 1+ Years of experience as an Office Manager, Front Office Manager or Administrative Assistant
- Strong interpersonal skills, with the ability to work with a variety of people and teams
- Excellent time management skills with the ability to multi-task, prioritize work and manage projects
- Attention to detail and problem-solving skills
- Solutions focused with the ability to gather and present multiple options as solutions to the executive team
- Enhanced organisational and planning skills with the ability to operate in a fast paced, ever evolving environment
- Polished written and verbal communication skills
- A creative mind with the ability to suggest improvements
- Proficiency in MS Office (MS Excel and MS Outlook, in particular) as well as Zoom, Canva, SharePoint, Dropbox, Slack, etc.
About Us
NinjaOne unifies IT to simplify work for more than 35,000 customers in 140+ countries.
The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organisations give employees a great technology experience at work.
NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.
What You’ll Love
NinjaOne unifies IT to simplify work for more than 35,000 customers in 140+ countries.
The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organisations give employees a great technology experience at work.
NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.
What You’ll Love
- We are a collaborative, kind, and curious community
- We prioritise your work/life balance offering a hybrid work environment and free in-office lunches throughout the week
- We reward your work with opportunity for growth and advancement
- Grow personally and together with one of the fastest growing companies globally
- Develop your skills through our renowned training platform
- Receive competitive compensation
- Collaborate with an amazing international workforce
Additional Information
This position is NOT eligible for Visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.