Description

Keeper is hiring a driven and self-managed Office Manager/Executive Assistant to oversee our Global HQ location based in Chicago, IL. This is a full-time, on-site role that will serve as a critical partner to our Executive Assistant, acting as a trusted second-in-command in managing both office operations and executive support.

Keeper’s cybersecurity software is trusted by millions of people and thousands of organizations, globally. Keeper is published in 21 languages and is sold in over 120 countries. Join one of the fastest-growing cybersecurity companies and be an instrumental and integral part of managing our headquarters in Chicago.

About Keeper

Keeper Security is transforming cybersecurity for people and organizations globally. Keeper’s intuitive solutions are built with end-to-end encryption to protect every user, on every device, in every location. Our zero-trust privileged access management platform deploys in minutes and seamlessly integrates with any tech stack to prevent breaches, reduce help desk costs and ensure compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the leader for password, passkey and secrets management, privileged access, secure remote access and encrypted messaging. Learn how our zero-trust and zero-knowledge solutions defend against cyber threats at KeeperSecurity.com.

About the Role

The Office Manager / Executive Assistant of our global HQ will be a detail-oriented, process-driven professional who thrives in a fast-paced, high-growth environment. Reporting directly to our Executive Assistant, this role will help manage daily office operations while partnering closely on executive support functions, including complex travel, scheduling and communications.

This position serves as the operational backbone of our Chicago headquarters, ensuring the office runs seamlessly while delivering a polished, welcoming experience for employees, executives and visitors. The role also collaborates closely with global office managers to maintain consistency, scalability and best practices across Keeper’s offices worldwide.

Responsibilities

• Own and manage all day-to-day office operations for the Chicago headquarters, including reception, building access, mail services, conference room coordination, catering, basic technical support and general administrative support
• Act as a key partner to the Executive Assistant in coordinating complex domestic and international travel for the CEO, managing itineraries, logistics and scheduling priorities to ensure seamless execution
• Support executive operations by assisting with calendar management, meeting preparation, presentations, reports and correspondence
• Handle sensitive and confidential information with the highest level of discretion, professionalism and judgment
• Plan, organize and execute all office events, team-building activities and company gatherings, including venue selection, catering, transportation and communications
• Champion a positive, inclusive and high-energy workplace culture by ensuring employees and visitors feel welcomed, supported and engaged
• Ensure the office environment reflects our brand by maintaining a high-standard, organized, welcoming and safe workspace that is conducive to creativity and collaboration
• Communicate regularly with company leadership to provide updates, identify operational issues and recommend improvements to office systems and workflows
• Manage office procurement, including supplies, furniture, equipment and capital assets, while overseeing vendor relationships and budget adherence
• Maintain a unified working relationship with teams in our global offices
• Liaise with building management, facilities vendors and subcontractors to ensure timely and satisfactory performance of services
• Oversee ordering and stocking of beverages, snacks and meals, monitoring inventory levels and expiration dates
• Adapt office operations, space planning and processes to support company growth and evolving needs
• Support the corporate finance team with administrative tasks such as invoice processing, expense tracking and basic budget reconciliation
• Perform general administrative tasks, data entry and occasional office errands as needed to support smooth daily operations

Requirements

• 3+ years of experience in office management, executive administration or workplace operations, preferably in a fast-paced tech or creative environment
• Proven experience supporting senior executives or working closely with an Executive Assistant to coordinate travel, scheduling and logistics
• Strong knowledge of domestic and international travel arrangements, meeting coordination and event planning
• Exceptional organizational, problem-solving and time-management skills with a proactive, service-oriented mindset
• Excellent interpersonal and communication skills with the ability to build strong relationships at all levels of the organization
• Ability to juggle multiple priorities and remain calm and effective in a dynamic, rapidly changing environment
• High level of professionalism, discretion and attention to detail
• Excellent computer skills, ie. Google Suite, Excel
• Must reside in or near Chicago and be able to work on-site daily

Benefits

• Medical, Dental & Vision (inclusive of domestic partnerships)
• Employer Paid Life Insurance & Employee/Spouse/Child Supplemental life
• Voluntary Short/Long Term Disability Insurance
• 401K (Roth/Traditional)
• A generous PTO plan that celebrates your commitment and seniority (including paid Bereavement/Jury Duty, etc)
• Above market annual bonuses

Keeper Security, Inc. is an equal opportunity employer and participant in the U.S. Federal E-Verify program. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Classification: Exempt